CIS Vendor & Supplier Management
CIS Software helps organizations manage approved vendors and suppliers in one integrated system, from supplier surveys and approval records to re-evaluations, purchasing, incoming inspection, and supplier performance reporting.
Rather than keeping supplier approvals, certificates, purchase orders, inspection results, and re-evaluation notes in separate files or spreadsheets, CIS keeps this information connected and easy to retrieve.
Manage Supplier Approval with Confidence
CIS includes an Approved Supplier Register, allowing your organization to identify which vendors are approved, what products or services they are approved to provide, how they were approved, who approved them, and when they require re-evaluation.
Approval methods may include supplier surveys, ISO certification review, customer requirements, references, on-site audits, past performance, or any other method your organization defines.
Supplier Survey Portal
CIS includes a supplier survey portal that can be sent to vendors using a secure link. Suppliers can complete the survey online, and the information is submitted directly into CIS for review.
Once received, managers can review the supplier’s information, add conclusions, and decide whether the supplier should be added to the CIS user table and/or the Approved Supplier Register.
This helps reduce paperwork, standardize supplier evaluations, and keep supplier approval records organized.
Supplier Re-Evaluation and History Logs
CIS allows organizations to record supplier re-evaluations, correspondence, certificates, audit records, and other important supplier information in a supplier history log.
Managers can enter the re-evaluation date, the method used, the results of the review, and the person accepting the supplier for continued use. Files such as ISO certificates, audit results, agreements, photos, or correspondence can also be uploaded directly into the supplier record.
CIS can also send reminder notifications before a supplier re-evaluation is due, helping ensure that supplier approvals do not become outdated.
Vendor and Supplier Report Cards
CIS maintains supplier report card information based on incoming inspection results and supplier-related corrective action activity.
This gives management a practical way to review supplier performance using real data, including accepted and rejected inspections, supplier issues, and related quality records.
Instead of relying only on opinion, CIS helps organizations evaluate suppliers based on recorded performance.
Purchasing Linked to Approved Vendors
CIS can also be used to create purchase orders for approved vendors. Purchase orders may include selected products from the product database or unique items entered manually.
When products are selected from the database, CIS can automatically complete information such as unit, price, and inspection requirements. Purchase orders can then be printed or sent to suppliers by e-mail.
Product Database for Purchasing, Inspection, and Inventory
The CIS product database supports purchasing, receiving inspection, and inventory management. Products can be organized by category, price, unit, approved manager, minimum inventory level, and inspection requirements.
This allows CIS to connect supplier management with purchasing, receiving inspection, and inventory control, creating a more complete picture of supplier performance and material flow.
Why It Matters
Supplier management is an important part of ISO-based quality systems. CIS helps organizations maintain supplier approval records, monitor supplier performance, document re-evaluations, and keep purchasing activity connected to approved suppliers.
With CIS, vendor and supplier management becomes more than a list of approved companies. It becomes an active quality management tool that supports purchasing, inspection, corrective action, inventory control, and continuous improvement.